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Executive Assistant

JOB TITLE: Executive Assistant
DEPARTMENT: Kodiak Senior Center
REPORTS TO: Chief Executive Officer (CEO)
SUPERVISES: Volunteer/Activity Coordinator

GENERAL FUNCTION: The person in this position is responsible for administrative functions, personnel records, and support services at the Senior Citizens of Kodiak, Inc. as well as supervising the Volunteer/Activity Coordinator and assisting the CEO in day-to-day administration and programs.

GENERAL RESPONSIBILITIES:
1. Is responsible for data entering and updating information on Senior Access Maintenance System (SAMS), which is required for state reporting.
2. Prepares daily, monthly & quarterly state reports, forms and assists in preparing grants.
3. Provides administrative and support services to other staff at the center.
4. Monitors office supplies, orders and keeps them well stocked.
5. Writes, coordinates, and assembles monthly newsletter and works with volunteers to assure its completion in a timely fashion.
6. Make deposits as necessary to the bank.
7. Monitors and maintain computer lab.
8. Maintains all personnel records including timesheets, sick and annual leave, and necessary tests and backup reports on all employees in computerized files.
9. Coordinates home-delivered meals and completes assessments.
10. Assists CEO with grants and national accreditation.
11. Other related duties as assigned by CEO.

SKILLS, KNOWLEDGE, ABILITIES:
Person in this position should have a High School diploma with a background and experience in several different types of computer programs such as word processing, Access, and Excel. Must be well organized and be able to work independently and on different tasks at the same time. Must have a personality that is conducive to getting along with seniors and the general public. Must have a valid Alaska driver's license and be able to drive the handicapped-accessible vehicle. Must be certified in CPR and First Aid.